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Yearly Events - May



DATE TASK RESPONSIBLE AREA & CONTACT
05/01 Tues
  • Receive PLFBM952 & PLFBM953 from OSP - sent to Conadm02. Complete a table option 1 and send to Scheduling.
  • Add quarterly focus jobs
  • Month end schedule begins at 7:30 pm

Finance Systems - M.Virone
Osp-Tina Blatchley or Beverly Rutlege

UITS - Marie Dexter / Kathy Avery

05/02 Wed
  • Refresh FRS Test with 5/1/ data.
  • J9637M02 - approve pending assets job.
  • Schedule J9645M01, J9645M02 & J9645M03 - Fixed Assets for programs TBM200 & TBM210.
  • Schedule J9619M01, 1099 initialization job - ccs by Dottie Koss (verify with Marie Dexter that archive jobs have completed)
  • Bank Reconcilliation control cards:
    • C9615M04
      C9615M06
      C9615M1B
      C9615M2B
      C9615M4B
      C9615M6B
  • Schedule J9619M05
  • Verify quarterly files for April

UITS - Marie Dexter / Kathy Avery
Finance Systems -M.Virone

Inventory Control - Dave Ferreira

Finance Systems - C.McEvitt/M.Virone

05/03 Thurs
  • Bank reconcilliation jobs received from Bank of America. Transfer bank files to SP server.
  • Schedule J9615S80 & J9615S95 job reformatters. Day jobs.
  • Schedule reconcilliation jobs from FRSSCHED menu. Evening jobs.
Finance Systems - M.Virone
  • Check control cards for Future Order jobs and put on the nightly schedule::

    Job #
    Control Card
    PO-Type
    J9580M01
    C9580M01
    DM
    J9580M11
    C9580M11
    SO
    J9580M21
    C9580M21
    BO
    J9580M31
    C9580M31
    SM
    J9580M41
    C9580M41
    FR
    J9580M51
    C9580M51
    CR
    J9580M61
    C9580M61
    LO
    J9580M71
    C9580M71
    PR
    J9580M81
    C9580M81
    SL
    J9580M02
    C9580M02
    Pointer=POB38
    J9580R03
    None
    Print Job
Control Card changes = PO-DATE=07/01/2012, START-DATE=07/01/2012, END-DATE=06/30/2013

Finance Sys. -Carolyn McEvitt

 

 
  • Change control card parameters on UATFRP.FRSTEST.CTLLIB for FRSMNTH1, FRSMNTH6, FRSFOCLY(do just before Part I is run), FRSYREND, FRSYRCL1 and FBY005 control cards. (Do in TSO). Refer to Excel table YRendcctest.xls found on the N-Drive under user McEvitt
  • Copy the PLFBM952 & PLFBM953 TABLES from PRODUCTION to TEST as part of the refresh.
  • Drop department created tuition fund encumbrances in TEST FRS.

Finance Systems - C. McEvitt
UITS/FRS - Marie Dexter

 

 




Finance Systems - Michael Virone

 

 
  • Update normal May monthend Production control cards. Also include FRSYRCL1control cards to be updated in PRODUCTION. NOTE: C9666M02 FY parameter will not change until July of new year.

Finance Sys.-C. McEvitt / M.Virone

 

 

  • Budget TEST files are created from refresh TEST data files.
  • Request Budget files IA13US, IA13SS, ENCUMB, PLFBY005, and any ABR changes.
  • Encumb Data, IA13US Foctemp & IA13SS Foctemp files are sent to Finance Systems by Budget to be read into TEST. Encumb data nets personal services, fringe, workers comp to zero. IA11US gives descriptions and loads the University Supported future budgets. IA13SS gives descriptions and loads the Self-Supported future budgets. Files created from TEST data. Data used to create these files must come from TEST. The IA files contain the 2-digit NEW year in columns 91 & 92. The Encumb file contains the 2-digit OLD year in columns 91 & 92 in order to zero-out the encumbrances from the old year.
  • Test FBY005 (J9670S50, J9670S52, J9670S54*) against Production data in TEST. These jobs just carry forward the budgets and encumbrances from the prior year. Budget supplies Financial Systems with the control card parameters and the PLFBY005 Table to be used for Production.
  • Encumb Data, IA13US Foctemp & IA13SS Foctemp files are sent to UITS to be used for TEST after dates have been verified. Both files are copied to UATFRSP.CMSTRX.D9552S01(+1) to be used by T9650M01. Please see notes on the timing to these two files. Encumb data is run in T9650M01 as part of FRSYRPT1 and the IA13US data is run in T9650M01 as part of FRSYRPT2.
  • If BUDGET has not already done so, update PLFBY005 comment sections(*) that contain control card parameters for the J9670S50, S52 & S54 jobs. The PLFBY005 table is then sent to UITS.
  • PLFBY005 is received by UITS and is sent to MVS UATFRSP.FRSTEST.TABLES(PLFBY005) and will be used by T9512M01 when it is run as part of FRSYRPT1.

 

Budget - Mike Golden
Finance Systems - C. McEvitt
UITS/FRS - Marie Dexter

 
  • Tables & Flat files submitted by Budget need to be verified by Budget.
Finance Sys.-Carolyn McEvitt UITS/FRS - Marie Dexter
  • Submit 5 FOCUS file registrations:
    • -3 for YTD transaction history files
    • -1 for the GL file
    • -1 for the SL file
UITS/FRS-Marie Dexter
 
  • Send note to FocusAdm to determine VM file access & request meeting

UITS/FRS - Marie Dexter

  • FRS Screen updated with Yearend date information
Financial Systems -Michael Virone
  During the running of FRSYRPT1, stop processing after T9670M01 has run. Wait for verification that accounts were created properly. Kathy Avery/Carolyn McEvitt

- Run jobs from FRSYRPT1 schedule in TEST system.

- Run jobs from FRSYRPT2 schedule in TEST system (after FRSYRPT1 is complete and verified).

UITS/FRS - Marie Dexter
 

- Verify that data is correct in the TEST system after Part I completes. Check the following:

  • FYs by checking the year on the first screen and then going to screen 881 and changing the FY back to the old year.
  • SL accounts & Grant accts exist by going to screen 006
  • Closing out of Personal Service encumbrances by viewing screen 21 for a specific account and making sure subcodes beginning with '1' have been zeroed out. Use acct# 292500.
  • Ask Mike Golden to check his budgets & encumbrances.

- Update the following control cards before Part II runs: C9530S02, C9530S14, C9530S15, C9530S16, C9655S9A, C9655S15

Finance Sys.-Carolyn McEvitt
Budget - Mike Golden

 

05/17Thurs

- FRS website updated with Yearend date information.

Financial Systems - CMcEvitt
05/21 Mon
Prepare EOY archives that run in early September: -Submit 14 GDG file registrations for EOY archive -Update 4 EOY archive control members, migrate to production.
UITS/FRS - Marie Dexter
05/22 Tues

- Update PRODUCTION year-end control cards for FRSYRCL1, FRSYREND, FRSFOCLY, FRSYRCL2, & for FBY005 update: C9670M50, C9670M52, C9670M54, C9670M5A.

Financial Systems - CMcEvitt
05/27-5/28 Sun-Mon
- Memorial Day is 5/28. No jobs will run on Sunday due to the long weekend. PLUSSUN will run on Monday with the inclusion of job J9576M02, which normally runs on Sunday

UITS/FRS - Marie Dexter
Scheduling - Jill Stedman

UITS staffing needs to be checked for 5/27 (run Sunday schedule on Sunday and nothing on Monday?)

      
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The University of Connecticut
Office of the Controller - Financial Systems
343 Mansfield Road Unit 2112
Storrs, CT 06269-2112
michael.virone@uconn.edu
Last updated: 11/21/11